Sourced Talent Ltd ("Sourced Talent", "we", "us", "our") is an early years recruitment agency. We take your privacy seriously. This policy explains what personal information we collect, why we collect it, how we use and protect it, and the rights you have under UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to candidates looking for work, nurseries and other early years settings (our clients), their staff and contacts, and anyone who visits our website.

1. Who we are

Sourced Talent Ltd is the "controller" of your personal information. This means we decide how and why it is used.

• Email: info@sourcedtalent.co.uk
• Phone: 020 3934 4303

2. The information we collect

When you contact us or register your interest through our website

• Your name, email address and phone number
• Your nursery or organisation name (if you give it)
• Anything you include in your message

If you are a candidate

As we help you find work, we may also collect:

• Your CV, employment history, qualifications and training records (for example Paediatric First Aid and safeguarding)
• Your availability, preferred locations and the roles you are interested in
• Proof of identity and right to work in the UK
• References from previous employers
• Your address, date of birth, National Insurance number and bank details, if we arrange work or payment for you
• Notes from interviews and conversations with our team

Special category and criminal record information

Childcare roles carry strict safeguarding requirements. With your knowledge, we may need to process the results of Enhanced DBS checks (including barred list checks), information about criminal convictions, and relevant health information, for example to make reasonable adjustments. We only do this where the law allows it, such as to meet our safeguarding and employment obligations. We keep this information securely, and only people who need it can see it.

If you are a nursery or client contact

• Your name, job title and work contact details
• Details of your staffing requirements and bookings
• Billing and invoicing information

When you visit our website

Our hosting provider automatically records basic technical information to keep the website secure and working, such as your IP address, browser type and the pages you request. We do not currently use analytics or advertising cookies.

3. How we use your information and our lawful basis

We only use your personal information when the law allows it. We use it to:

• Respond to your enquiry and keep in touch about it. Lawful basis: our legitimate interests, or steps taken at your request before entering into a contract.
• Provide work-finding services to candidates, including matching you to suitable roles and introducing you to nurseries. Lawful basis: performing our contract with you, and our legitimate interests.
• Provide staffing services to nurseries, including bookings and invoicing. Lawful basis: performing our contract with you.
• Carry out vetting and safeguarding checks, such as right to work, references and DBS checks. Lawful basis: legal obligation, together with the conditions in the Data Protection Act 2018 for employment, safeguarding children and criminal record information.
• Meet our legal and regulatory obligations, including the Conduct of Employment Agencies and Employment Businesses Regulations 2003, tax and accounting rules, and Ofsted requirements that apply to our clients. Lawful basis: legal obligation.
• Keep our website and systems secure. Lawful basis: our legitimate interests.

Where we rely on your consent, you can withdraw it at any time by contacting us.

4. Who we share your information with

We never sell your personal information. We only share it when needed for the purposes above, with:

• Nurseries and early years settings, when we put a candidate forward for a role (we will always discuss this with you first)
• Referees and previous employers, to obtain references
• DBS check and identity verification providers, where we use them
• Payroll, accountancy and umbrella company providers, where we use them
• IT and service providers who help us run our business, including our website host (Vercel Inc.) and email delivery provider (Resend). They may only use your information on our instructions.
• Regulators, law enforcement and government bodies such as HMRC, Ofsted or the police, where the law requires it or to protect children

5. International transfers

Some of our service providers, including our website host and email provider, may process data outside the UK, for example in the United States. Where this happens, we make sure appropriate safeguards are in place. These include the UK-US Data Bridge, or the International Data Transfer Agreement and Addendum approved by the Information Commissioner's Office.

6. How long we keep your information

We keep personal information only as long as we need it for the purposes it was collected for, including to meet any legal, accounting or reporting requirements. Candidates can ask us to delete their records at any time, unless we are required by law to keep them. We do not keep copies of DBS certificates for longer than necessary.

After this, we securely delete or anonymise your information.

7. How we protect your information

We use appropriate technical and organisational measures to protect your personal information from loss, misuse and unauthorised access. These include encrypted connections (HTTPS), access controls, and limiting access to people who need it for their job.

8. Your rights

Under UK data protection law you have the right to:

• Access the personal information we hold about you
• Correct information that is inaccurate or incomplete
• Delete your information in certain circumstances
• Restrict or object to how we use your information
• Data portability, which means receiving your information in a commonly used format
• Withdraw consent where we rely on it

To use any of these rights, email info@sourcedtalent.co.uk. There is normally no charge, and we will respond within one month.

9. Cookies

Our website only uses cookies and similar technologies that are strictly necessary for it to work. We do not use analytics, advertising or tracking cookies. If this changes, we will update this policy and ask for your consent where required.

10. Complaints

If you have a concern about how we handle your information, please contact us first and we will do our best to put it right. You also have the right to complain to the Information Commissioner's Office (ICO), the UK data protection regulator, at ico.org.uk or on 0303 123 1113.

11. Changes to this policy

We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated shown at the top.